Step 1: Create ESC Records Account
The ESC uses an online hiring portal called Records to initiate employment requests from client school districts and agencies . To access Records, a school district or agency must first complete a Records Account Request Form. When completing the form, please select "PowerSchool Records" as the Account Type.
Permission Levels (Note: Both should be selected for full access):
- Hiring Manager | Will see their own forms submitted only
- Administrator | Will be able to see all forms submitted, even those submitted by others (view only access)
Once received and reviewed, the ESC will email access credentials to the district or agency hiring managers and administrators as designated on the request form.
New agency or school district human resources personnel requesting access to Records may also need access to the ESC-Agency/District HR Group Folders. If access is needed, please complete an additional ESC IT Account Request Form. Under Account Type select Office 365 Guest.
Once received and reviewed, the ESC will email access credentials to the Account Holder designated on the request form. The ESC-Agency/District Group HR Folders grants human resources personnel access to the central hub in which the ESC and the agency's or school district's annual salaries, annual evaluations, host reports, and additional human resources information is collected.
Step 2: Complete and Submit Employment Authorization Form
On the Records homepage, a user has access to the following forms:
To hire an employee, the employer should complete an EAF and submit for review to the ESC. Questions regarding submitted employment information will be directed back to the school district or agency. (NOTE: The EAF should be submitted at least 10 business days prior to the employee’s start date.)
Step 3: Employee Requirements
All employees must complete the following:
- Securing Ohio Department of Education licensure or permit
- Completing BCI and FBI background checks
- Complete the new hire checklist from their Records account, including uploading required documents (bank information, social security card, etc.)
- View the new hire online orientation video
- Complete the federal I-9 form in person at the ESC office or hiring district office (must bring ID documents to complete the form)
Step 4: Confirmation Notice
When the above steps have been completed and reviewed by ESC human resources staff, the hiring school district or agency will receive an email notice that the employee is cleared to begin working.